ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: HR Coordinator

Contract: Permanent

Working Hours: Monday to Friday between 9.00 am - 5.00 pm. (37.5 hours per week)

BENEFITS:

Pension - 5% employer contribution based on qualified earnings.

VIVUP - Supermarket & High Street Discounts & Employee Assistant Programme.

Blue Light Card - Supermarket & High Street Discounts.

Employee referral scheme.

25 days annual leave.

JOB PURPOSE: 

The postholder will provide key administrative support across the HR function, managing employee lifecycle documentation, responding to HR queries, and ensuring compliance with policies and legal requirements. They will also support recruitment activity during peak periods.

Key Accountabilities

HR Administration

• Monitor and manage the HR inbox, triaging and responding to queries promptly and professionally.

• Provide accurate and timely administrative support throughout the employee lifecycle, including:

• Probation reviews/ letters

• Employment contracts and contract changes

• Resignation acknowledgements and leaver processing

• Payroll changes and notifications

• Reference requests

• Exit Interviews

• General HR queries

• Maintain employee records on the HRIS and ensure documentation is stored securely and in compliance with GDPR.

• Assist with drafting letters, forms, and templates related to employee matters.

• Support the administration of employee benefits and absence management processes.

• Organise and maintain HR files, ensuring that digital and physical records are current and well-structured.

• Assist in producing reports as required (e.g. turnover, absence, onboarding).

• Support the administration of employee engagement initiatives such as “Winning Temps” and wellbeing campaigns, including data collation and internal communication.

• Support the maintenance of our benefits system, uploading new starters and removing leavers.

• Handle confidential and sensitive information with professionalism and discretion.

• Schedule HR-related meetings, note take where necessary, and support project-based work.

Recruitment Support

• Post job advertisements across relevant platforms.

• Coordinate and track compliance checks (e.g. right to work, DBS clearance) in line with internal procedures.

• Maintain accurate recruitment records and applicant tracking.

• Prepare and issue new starter documentation.

• Support completion of pre-employment checks.

• Create employee profiles on HRIS

• Provide admin support for high-volume recruitment campaigns (e.g. flu vaccination programme).

• Ensure clear and timely communication with candidates and hiring managers.

Qualifications, Experience/Knowledge & Skills

Qualifications

• Experience in an admin role

• Ideally CIPD Level 3 but not essential

Experience/ Knowledge

• Conversant with Microsoft 365

• Experience within HR administrative duties

• Experience in high-volume recruitment

• Familiarity with applicant tracking systems (ATS) and HR software.

• Working in a fast-paced environment

Skills

• Attention to detail and a commitment to maintaining data accuracy.

• Juggling competing demands effectively and managing own workload and priorities.

• Ability to handle sensitive and confidential information with discretion.

• Excellent interpersonal and communication skills.

• Establishing strong working relationships with colleagues and hiring manager.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.

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